Proof of Inspection
How do you prove an inspection happened?
You prove an inspection happened with records made at the time of the work that tie a named person, a specific asset, and a specific time to what was required, including anything that could not be reached. The strongest proof is anchored to something the inspector did not author: device timestamps, image metadata, access logs, asset-tag reads. A summary written afterwards is testimony about an inspection, not proof of one.
What holds up, strongest to weakest
-
Contemporaneous captures with independent anchors: device timestamps, badge or access-control logs, asset-tag or QR reads.
-
Contemporaneous entries by an identified person, recorded checkpoint by checkpoint rather than route by route.
-
Route-level completion status: shows something was closed out; says nothing about coverage within it.
-
Retrospective summaries and countersignatures: accountability, not evidence.
-
A ticked box with no author, time or asset reference: establishes only that a form was filled in.
This is a FacilityOps operating principle: proof is a design decision made before the round, not a retrieval exercise afterwards. Records that were not built to be checkable cannot be made checkable later.
When the records are already thin
If the question has already been asked and the answer is not there: separate what is verifiable from what is not, state the gap rather than filling it, and fix the capture rather than the archive. Reconstructing entries after the fact is how a documentation problem becomes a falsification problem.
How FacilityOps fits
FacilityOps AI captures occurrence and coverage as the inspection happens rather than assembling them afterwards. Missed or blocked checkpoints carry their own status and reason instead of disappearing into a completed route, and findings export as an evidence pack for an audit, an insurer or a customer review.